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August 5, 1970

CASH PROCEDURE FOR HUNTSVILLE RACE OPERATIONS

1. Operating fund will be $500.00. Of this, $100.00 will be for petty
cash on hand.

& Establish a checking account at local bank.

O' Forward signature cards to Manager - Accounting for home
ffice s ignature.
O

All possible expenditures should be paid by check, and all check
numbers should be shown on Form #100-176, Exhibit A, attached.

Checks drawn to replenish petty cash fund should be
•
listed but not included in Dollar Amount column.
Only paid original invoices will be reimbursed.
•

All purchases paid by cash should be listed on Form #100-176. The
fund custodian periodically will draw a check for Cash to reimburse
the petty cash on hand. The petty cash fund is to be reimbursed
only for amount C D qual to expenditure in Invoices will be submitted
as usual with Expenditures Report, Form #100-176.

Using the above methods, Form #100-176 can be used as both a listing
of miscellaneous cash items purchased and also a check register.

Reimbursement checks from home office will be sent directly to you
for deposit to bank account for each Expenditure Report submitted.

Exhibit B will be for reconcilement of petty cash on hand and submitted
monthly for reconciling purposes. This should be done by someone other
than the custodian.